Big Brothers Big Sisters enables life-changing mentoring relationships to ignite the power and potential of young people. Founded in 1913, we are a federation of 102 local charities operating in 1,100 communities across Canada.

We are in an exciting stage of innovation and modernization of brand, mission and vision. In 2018, we mobilized 21,300+ volunteers to provide the mentorship needed by 41,400+ children and youth. These young people face adversities in their lives, resulting in toxic stress that can negatively impact their development. Our mentors are adults who create a positive Developmental Relationship (Search Institute, 2019) with a young person, which includes providing support, challenging growth, expressing care, sharing power, and expanding possibilities. This powerful Developmental Relationship (Search Institute) can help buffer a child from the effects of stress, helping children and adults build their core life skills, and ultimately strengthening the building blocks of resilience.

As a national mentoring organization, we have a vested interest in improving the lives and outcomes of young people across the country, including those from Indigenous, newcomer, racialized, and LGBTQ2S+ communities. This is only possible through their involvement in mentoring programs that acknowledge, honor, and celebrate their communities and their stories.


Since 2016, BBBSC has been leading a pilot research project known as The Circle.  The project is an adaptation of BBBSC’s one-on-one community mentoring model for children and youth and is serving as an intervention for young people aged 10-18 who are at a higher risk of becoming involved in the criminal justice system. Within the scope of the project, special attention is focused on Indigenous youth and youth living in, or transitioning out of, the care of child protective services. The project is delivered through enhanced one-on-one and structured group mentoring components with a focus on recruiting mentors who can bring a shared lived experience as the program participants. The following Big Brothers Big Sisters agencies are participating in The Circle: Big Brothers Big Sisters of Grand Erie (Brantford, Ontario), Big Brothers Big Sisters of Saskatoon (Saskatoon, Saskatchewan) and Boys and Girls Clubs Big Brothers Big Sisters of Edmonton (Edmonton, Alberta).

Over the past four years, this work has resulted in four years’ worth of research through project reports to the funder, annual evaluation reports written by an external evaluator, case notes from match intake and monitoring, as well as meeting minutes and other relevant documents.

 We are now seeking a consultant, experienced in equity, diversity and inclusion evaluation frameworks, to support BBBSC to fill gaps in data and translate this research into useful and actionable summary reports that will ensure this work is sustainable within the BBBS membership.

Specifically, we are looking for the consultant to:

  1. further evaluate the impact of this new mentoring initiative on the three local BBBS Agencies and the national BBBSC Office (exploration of changes to organizational culture, hiring practices, policy development, program design, program management, marketing and communications, partnership development, National Standards, data collection procedures, volunteer engagement etc.);
  2. review four years of evaluation reports to identify gaps in process and outcome data;
  3. create a data collection plan to address the gaps identified; and
  4. synthesize all evaluation data into four summary reports that will be due by April 30th, 2020. Each report should be visual and graphical when possible. The reports include:
  • An agency impact and learning summary report (to share across local BBBS Agencies)
  • An impact summary report for donors (to access new funding)
  • An impact summary report for stakeholders (community partners)
  • An impact summary report for beneficiaries (mentors and families)


We expect the consultant may use a combination of the following methods to gather additional data and deliver the necessary contents of the four summary reports:

  • Conduct interviews with project staff.
  • Conduct interviews with partners involved in the project.
  • Conduct phone/online interviews with select program participants.
  • Conduct phone/online interviews with select mentors.

We welcome feedback and recommendations for other data collection methods.


In addition to the 4 summary reports, a project work plan will be required at the beginning of the contract that provides a breakdown of tasks, outputs and timelines.

The consultant will also be required to:

  • Work with and counsel BBBSC’s Program Directors while gathering insights and building reports.
  • Submit updates on research project’s progress.
  • Commit to a four-month service agreement (January 2020 to April 2020).


The consultant will require knowledge of:

  • Equity, Diversity and Inclusion evaluation frameworks;
  • Program development and evaluation methods for Indigenous communities, Youth in Care or At-Risk youth communities;
  • Elements of Critical Mentoring;
  • Organizational change management;
  • Community development.

BBBSC is looking for a consultant/firm who is flexible, enjoys collaboration with the client, and open to frequent communication. The consultant/firm would ideally be based in Canada and have strong connections to and understanding of Indigenous and racialized communities.

This project requires a tight turnaround for some initial deliverables at the end of January 2020. Interested candidates must be able available for virtual interviews in the week of January 13, 2020 and be able to begin work thereafter.


A maximum of $12,000 has been allocated towards the work associated with this RFP.


All submissions should include: Brief cover letter, Contact information, Information about Consultant and/or Company, Relevant project example (if available) and Budget breakdown (workplan) based on the maximum $12,000 available inclusive of all costs and fees.

Proposals must be received no later than 5:00 pm ET on January 8th, 2020 and should be sent via email to Aamer Esmail, National Director, Equity, Diversity and Youth Engagement at