Big Brothers Big Sisters of Canada (BBBSC) is looking for a National Associate, Finance to help manage and support its financial and accounting processes while providing administrative support. This critical role helps BBBSC continue its mission to enable life-changing relationships to ignite the power and potential of young people.
WHY BIG BROTHERS BIG SISTERS OF CANADA?
Join our team as we work together to achieve our vision to enable life-changing mentoring relationships to ignite the power and potential of young people. As a not-for-profit with over 100 years of history, BBBSC supports a network of over 95 Agencies across Canada with support, resources, and guidance including a national quality assurance program, pan-Canadian programmes, centralized data collection with shared technology infrastructure, staff training and national fundraising and advocacy campaigns. Using the newest research on relational health and positive youth development, we deliver with a vast and growing movement of committed volunteers, staff, partners and supporters.
Every year, together with more than 16,000 volunteer mentors who log over 1.7 million volunteer hours, we lift the lives of more than 26,000 Canadian youth, their families, and the communities in which they live.
IDEAL CANDIDATE
The successful candidate possesses strong experience in all aspects of bookkeeping, managing and providing financial administration support. They will also provide timely insights and guidance that can be used to make informed decisions in their respective areas.
You can multi-task and to manage the bookkeeping, key control account reconciliation and financial reporting elements of the role, while effectively communicate with senior leadership team members.
You are passionate about our mission and carry a growth and innovation mindset, and you have exceptional interpersonal and communication skills.
You are a results-driven individual who is analytical, entrepreneurial, and a problem-solver.
RESPONSIBILITIES AND DUTIES
You are hands-on and confident in your ability to provide expertise in the areas of bookkeeping and financial administration. You possess a multi-disciplinary skillset around providing administrative and organizational support within the area of Finance. You are keen to learn about our business operations across Canada, and provide key insights to the senior leadership team, under the direction of the National Director, Finance.
In recruiting for the role of National Finance Associate, we are looking for someone who can manage multiple priorities and deadlines, is comfortable working both independently and in cooperation with others, and who will be a key contributor to the success of our finance team.
This is a 1 FTE (35 hours per week) position that reports to the National Director, Finance. You will be required to go into the office once week to check the mail and verify bank deposits. As our National Finance Associate, you will be responsible for:
Accounts Payable
- Process incoming vendor invoices and other payable items;
- Ensure accuracy of expense claims and process payments;
- Process semi-monthly and ad-hoc payment runs and flow through of donations and; corporate funding to agencies
- Maintain vendor contracts and funder agreements;
- Provide other assistance to internal and external stakeholders with vendor issues and requests;
- File AP invoices, and related accounting documentation;
- Prepare reports and payments to government authorities in a timely and accurate manner;
- Maintain files and documentation thoroughly and accurately in accordance with the organization’s policies and accepted accounting practices.
Accounts Receivable
- Invoice agencies and corporate sponsors for dues, funding and other amounts;
- Process mail at our National office location in Toronto (weekly);
- Perform bank deposit duties;
- Post customer payments by recording cheques and online transactions;
- Liaise with fund development staff regarding receipts, coding funds and distribution of funds to agencies per Memoranda of Understanding;
- Serve as a customer contact for billing inquiries and payments;
- Review financial reports detailing accounts receivable status;
- Facilitate payments for outstanding invoices by sending reminders and contacting member agencies and customers.
General
- Organize, manage, and store online financial records;
- Ensure compliance with all company, local, provincial, and federal accounting and financial regulations;
- Complete month-end accounting procedures, including processing of expenses, journal entries, credit card and account reconciliations;
- Respond to accounting inquiries from internal and external stakeholders regarding billing and accounts receivable;
- Provide support for external audits and prepare government filings and remittances
- Communicate with vendors and clients regarding accounts
- Assist with development of budget and other financial processes
- Other duties as assigned
KNOWLEDGE, EXPERIENCE, & ABILITIES
In addition to being a team player, quick learner, and an analytical thinker the successful candidate will have the following skills and abilities:
- A College Diploma, preferably in Accounting, Business or Finance, or equivalent
- 2-4 years of bookkeeping processes and procedures experience; including accounts payable and receivable, preferably in a non-profit setting
- Proficient with MS Office Suite (advanced MS Excel).
- Proficient with QuickBooks
- Demonstrate integrity, honesty, ethics and confidentiality.
- Strong verbal and written communication and influencing skills
- Demonstrate ability to multitask, probe, analyze and problem solve issues
- Strong analytical abilities, problem solving and decision-making skills
- Dedicate and flexible team player able to interact with colleagues at all levels of the organization
- Demonstrate interpersonal skills; able to work in a respectful manner with groups from diverse backgrounds and experiences
- Thorough knowledge of accounting principles and practices
- Organizational skills; ability to set priorities and perform multiple tasks
- Attention to detail and accuracy
- Self-motivated and accountable
- Willing to learn and grow
- Languages: Fluent in English (written and spoken), French is an asset
APPLICATION PROCESS
Big Brothers Big Sisters of Canada is committed to principles of anti-oppression and employment equity. We strongly encourage members of Indigenous, ethno-racial, LGBTQ+, Francophone, immigrant, refugee, differently abled and other equity seeking groups to apply and self-identify. Language abilities, especially bilingualism (English and French) is considered an asset.
If accommodation is required during the hiring process, please inform the hiring committee once selected for an interview. We thank all applicants but only those selected for an interview will be contacted.
Please send a cover letter, resume, and salary expectations to Lovejeet Chohan, National Manager, Talent & Culture. The posting will be active until the position is filled or a candidate has been identified.